Committees & Roles

Rotary's work is done through the five avenues of service, which are the same in all Rotary clubs world wide. Each club member is assigned an activity or project, through which he / she participates in Rotary's services.

The five avenues of service are:

Club service -manages the day to day activities of the individual club, as well as fellowship and social events.

Community service - extends services to the local community, via support to local activities or projects.

International service - bridges between the local community or the local club and their counterparts world wide. This committee undertakes projects in foreign countries, in most cases through the local club there.

Vocational service - primary deals with youth and vocational advancement in the community.

New Generations - the Fifth Avenue of Service, recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programs that enrich and foster world peace and understanding.

Most Rotary projects have their routs in more than one avenue of service, and most members are active in several capacities. Please view the links on the side bar to learn about the Rotary Club of Richmond Hill activities. Feel free to contact each of the committees' chairpersons as listed on our home page for any information, suggestions and requests.

Below is a list of Club positions/committees with a brief description of each.

President

Overall responsibility for the operation of the Club.
Recruits/Selects members to hold the various positions in the Club
Plans the year well before taking office
Oversees the Club activities to ensure they are well attended and include the Rotary spirit of fellowship and service
With assistance from POD leaders, run the weekly meeting

President Elect

Prepare for your year as President
Support current president as much as possible
Decide what your vision will be in alignment with the Club strategy
Align goals with the Rotary International and District objectives
Determine candidates for all club roles

Secretary

As club secretary you help your club run smoothly and effectively. You also monitor club trends to help identify strengths and areas for improvement, and share this information with club and district leaders.

Prepare and submit semiannual report: Rotary International emails the report packet, which contains a membership list and a dues invoice, to your club in early July and early January. Work with your president and treasurer to prepare and submit the report. In addition to the emailed version, RI sends the report packet by mail.
Maintain membership record.
Record attendance at meetings and report monthly attendance figures to the district governor
Maintain minutes of club, board, and committee meetings
Work with incoming secretary to ensure smooth transition
Arrange insurance for Club events
Co-ordinate name tag, banners, supply purchases

Treasurer

Your responsibilities as club treasurer include:
Managing funds
Collecting and submitting dues and fees
Reporting on the state of your club’s finances
Working with The Rotary Foundation
Developing a budget

Past President

Assist president with duties
Provide Board with guidance and advice1

Club Directors:

Club Service

District Conference
Bulletin Editor(s)
Attendance
Holiday Party

Duties:

Develop committee goals to achieve club service project goals for the coming year.
Conduct service projects that include needs assessments, planning and evaluation.
Identify opportunities for signature projects that will increase your club’s recognition in the community.
Work with other organizations, volunteers, and committee members to maximize the impact of your projects.
Lead efforts to raise funds for projects.
Understand liability issues that affect your club projects and activities.
Work with the club public relations committee to promote service projects.
Reach out to clubs locally and internationally for partnership, fellowship, service, and volunteer activities.
Update and maintained Rotary Web site

Community Service

Terry Fox Run
Online Auction
Santa Claus Parade
Craft Beer Festival
Chamber of Commerce
Projects in support of the Community
Other Community Events

Vocational

High School awards
Camp Enterprise
RYLA
Vocational Training Teams (VTT)

New Generations (Youth)

Interact Club
Rotaract Club

International

Individual Projects to support
Polio Plus

Membership

The responsibilities of the club membership committee:

Develop committee goals to achieve club membership goals for the coming year.
Educate and train club members about the importance of recruitment and retention of members.
Conduct classification surveys to ensure that club members’ occupations and businesses reflect current business and community needs.
Develop a membership action plan to improve member satisfaction that involves surveying members and initiating changes in response to their feedback to ensure that the club remains relevant to its members.
Conduct club assessments to ensure that membership development and retention efforts are successful.
Work with the public relations committee to create a positive club image that is attractive to prospective and current members.
Club Membership Strategy Document.
Club Mentorship Program.

Public Relations

The responsibilities of the club public relations committee:

Develop committee goals to achieve the club’s public relations goals for the coming year.
Become familiar with RI public relations resources.
Create awareness of club activities and projects among club members, media, and the community.
Understand the components of public relations that will help you promote Rotary to the community.
Know Rotary’s key messages and be able to use them when speaking in public.
Work with the club membership committee to support their recruitment efforts.

Environment

Develop and lead the club's Environmental Service projects
Liaise with the environment committees of other clubs within the District, including Rotarians Mitigating Climate Change (RMCC)
Co-ordinate annual Tree Planting activities

Foundation